Saturday, August 29, 2009

SSHR: Display Expense Account in Self-Service HR

I saw this question the other day at a forum where a user had posted and this set me to research and find the answer for you.

Business Scenario: Employees are attached to a Default Expense Account. This expense account changes whenever an employee is transferred across departments. The expense account and the Organizations (Cost Center) data has to be always maintained in sync.
This organization uses Employee Self Service and Manager Self-Service. When an employee is transferred, they also need to change the expense account value.But in Self-Service, this field does not seem to be visible. What are the options to acheive this?

This is a common requirement by many companies and its surprising that this feature is still not enabled in SSHR, though there is a Enhancement Request open since Oct 2008, the same is not yet built into SSHR till date (Sep 2009) in version 12.1.1; and the Enhancement Request is still in an "Internal Review" status. Surely, you dont need one year to 'Internally Review' a request that has been logged by several companies, but then thats Oracle's pace of new enhancements !!!

As a work-around the following can be considered: Build an audit report that identifies all the departmental changes that has occured with the effective date. This report can then be picked up by the HR department who can manually query the record from Core HR and update the value to the correct Expense account. Its a cumbersome and error-prone process, but nevertheless doable. One only hopes that Oracle provides this functionality atleast as part of 12.1.2 release.

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